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Upgrade from Spreadsheets to Project Management Software

The advantages of project management tools over spreadsheets in managing projects

Spreadsheets are an excellent way to manage information on workplace tasks but if you would like to see the impact of one assignment over another then perhaps you should start using  a project management software.

This kind of software has been created to assist users in the organization of projects by analyzing the added information regarding the time and resources allocated to the tasks. A number of people all across the world rely on project management solutions to help assure the completion of certain projects. The best way to describe project management software is to say that it is a computer program which serves to smoothly run the process of a project from the beginning to the end. Over the course of this time, this kind of software can help to eliminate many of the mundane steps that are usually required.

Spreadsheets are a useful way to see how some aspects of the project impact on others, but for an all-round, more detailed understanding of the evolution of task users may like to use a project management tool instead. These applications are designed for effective project management and can reveal relationships between the added data, such as the impact of delays on the costs of the project, which is its main advantage ever spreadsheets like MS Excel or Open Office.

For example, it is likely that your budget is being used to fund a series of tasks throughout your project. This means that there are several areas where your finances may be affected, for instance if you are building a new product for a client and your source materials recently increased in value, this would affect the outcome of your assignment. A project management solution can calculate the impact of these changes on your overall funding and relate it to other information, things that can not be achieved using a spreadsheet. Basically, project management can be considered as a certain type of method to achieve goals and targets while staying completely organized.

So if you were creating a new range of furniture for instance, you would be unable to assemble them until the source materials arrived at your factory. However, if you were met with delays and this pushed the day they could be finished forward you would need to recalculate the completion date. If this delay then had an impact on other sectors, such as the date you complete packaging of the range, in an Excel spreadsheet you would need to adjust the timings to reflect the present state of events. But a task management software that uses a special scheduling engine will do this job for you and will give you an accurate picture how your finances and resources will be effected by this outcome, leaving your free to organise your time to cut the negative impacts of the delay.

When first starting up a project management software, it is going to look similar to spreadsheets like in Microsoft Excel, or Microsoft Access database. However, it is easier to read and also easier to use. If you follow the directions and input the right information into the program, it will from there become very simple to layout your particular project. You will be able to print out charts and schedules to pass out to your team members for them to follow in order to get your project done in a timely manner.

More Stories By Lucian Loan

Lucian Loan studied at a technical facility and has an MS in Computer Science. He is now working in the software industry for Stand By Soft, a software company that specializes in building desktop applications and components.

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