Welcome!

Blog Feed Post

Why You Should Respond to Every Work Email

Respond to All of Your Emails

A quick response to a work email is an effective way to boost your reputation around the office. Here are four reasons why it’s worth taking an extra five seconds to fire off a ‘Thanks.’

If you want someone to reply to your email, make it sad.

According to a recent study by Contactually, a software firm, people respond to depressing emails at a high rate. Ones with an upbeat or neutral tone? Eh, who needs ‘em?

Emotion aside, solid email etiquette is invaluable for young professionals. How we handle even the most casual conversation speaks volumes about who we are and how we operate.

That’s why email response is the third installment in the ongoing News to Live By series: 7 Habits of Highly Effective Young People

Here are the first two Habits, which also stem from headlines in the news.

1. Knowing how and when to be independent

2. Understanding the importance of being on time

There are four reasons why you should answer every work email when a reply is appropriate. You’d be amazed how much goodwill you can generate from a five-second response.

1. Email Replies are Courteous

Scenario: You send a group email to co-workers about an update to a big project. The message isn’t terribly interesting or noteworthy; just a minor detail everyone needs to know. An hour goes by and no response. Two hours and still nothing. Then, you start to wonder:

‘Maybe my email didn’t go through?’

OR

‘Maybe the email did go through but no one actually read it?’

OR

‘Are you there, God? It’s me, Margaret.’

Without a single response, what else are you supposed to think? As the email recipient, all you need to do is reply with ‘Thanks, got it.’ A quick answer like that seems insignificant, but to the sender it means everything.

2. Email Replies Show Maturity

To be a ‘highly effective young person,’ it’s not enough to read an emailabsorb the info and click out of the screen. A short reply that signifies receipt will enhance your reputation. Co-workers will say to themselves: ‘Wow, so-and-so is on the ball.’ Better yet, management thinks: ‘Now here’s someone with his act together.’ Again, a five-second response can be a powerful thing.

3. Email Replies Prove You’re Thorough

It’s tough to visualize, but email is a face-to-face activity. When you and a co-worker part ways in the hall, you don’t abruptly end the conversation without saying good-bye, right? Same with email. A simple ‘last word’ in an email thread will let the other person know you read all of their messages. For example, expressions like coolthanks and OK. One-syllable gestures that say ‘We’re on the same page.’ Otherwise, the person stares blankly at his inboxAre you there, God?

4. Email Replies Keep Others on Track

If someone emails you, then they need something. If you don’t respond or take too long in doing so, you’re holding up that person’s day. Promptness has its rewards, but like many benefits, they don’t appear right away. A steady dose of on-time email responses will signify to everyone in your professional network that you’re courteous,mature and thorough.

Who says you can’t accomplish a lot in five seconds?

—-

For tips on sending more productive emails, see this post from Lifehacker.

To find out how to make the most of six secondsread this.

What’s your take on email replies? Are they necessary or extra busy work? Share below!

(This content was originally posted at News to Live By.)

Read the original blog entry...

More Stories By Shelly Palmer

Shelly Palmer is the host of Fox Television’s "Shelly Palmer Digital Living" television show about living and working in a digital world. He is Fox 5′s (WNYW-TV New York) Tech Expert and the host of United Stations Radio Network’s, MediaBytes, a daily syndicated radio report that features insightful commentary and a unique insiders take on the biggest stories in technology, media, and entertainment.

Latest Stories
SYS-CON Events announced today that Ericsson has been named “Gold Sponsor” of SYS-CON's @ThingsExpo, which will take place on June 7-9, 2016, at the Javits Center in New York, New York. Ericsson is a world leader in the rapidly changing environment of communications technology – providing equipment, software and services to enable transformation through mobility. Some 40 percent of global mobile traffic runs through networks we have supplied. More than 1 billion subscribers around the world re...
In the world of DevOps there are ‘known good practices’ – aka ‘patterns’ – and ‘known bad practices’ – aka ‘anti-patterns.' Many of these patterns and anti-patterns have been developed from real world experience, especially by the early adopters of DevOps theory; but many are more feasible in theory than in practice, especially for more recent entrants to the DevOps scene. In this power panel at @DevOpsSummit at 18th Cloud Expo, moderated by DevOps Conference Chair Andi Mann, panelists will dis...
A critical component of any IoT project is the back-end systems that capture data from remote IoT devices and structure it in a way to answer useful questions. Traditional data warehouse and analytical systems are mature technologies that can be used to handle large data sets, but they are not well suited to many IoT-scale products and the need for real-time insights. At Fuze, we have developed a backend platform as part of our mobility-oriented cloud service that uses Big Data-based approache...
Increasing IoT connectivity is forcing enterprises to find elegant solutions to organize and visualize all incoming data from these connected devices with re-configurable dashboard widgets to effectively allow rapid decision-making for everything from immediate actions in tactical situations to strategic analysis and reporting. In his session at 18th Cloud Expo, Shikhir Singh, Senior Developer Relations Manager at Sencha, will discuss how to create HTML5 dashboards that interact with IoT devic...
The increasing popularity of the Internet of Things necessitates that our physical and cognitive relationship with wearable technology will change rapidly in the near future. This advent means logging has become a thing of the past. Before, it was on us to track our own data, but now that data is automatically available. What does this mean for mHealth and the "connected" body? In her session at @ThingsExpo, Lisa Calkins, CEO and co-founder of Amadeus Consulting, will discuss the impact of wea...
trust and privacy in their ecosystem. Assurance and protection of device identity, secure data encryption and authentication are the key security challenges organizations are trying to address when integrating IoT devices. This holds true for IoT applications in a wide range of industries, for example, healthcare, consumer devices, and manufacturing. In his session at @ThingsExpo, Lancen LaChance, vice president of product management, IoT solutions at GlobalSign, will teach IoT developers how t...
There is an ever-growing explosion of new devices that are connected to the Internet using “cloud” solutions. This rapid growth is creating a massive new demand for efficient access to data. And it’s not just about connecting to that data anymore. This new demand is bringing new issues and challenges and it is important for companies to scale for the coming growth. And with that scaling comes the need for greater security, gathering and data analysis, storage, connectivity and, of course, the...
We’ve worked with dozens of early adopters across numerous industries and will debunk common misperceptions, which starts with understanding that many of the connected products we’ll use over the next 5 years are already products, they’re just not yet connected. With an IoT product, time-in-market provides much more essential feedback than ever before. Innovation comes from what you do with the data that the connected product provides in order to enhance the customer experience and optimize busi...
The IETF draft standard for M2M certificates is a security solution specifically designed for the demanding needs of IoT/M2M applications. In his session at @ThingsExpo, Brian Romansky, VP of Strategic Technology at TrustPoint Innovation, will explain how M2M certificates can efficiently enable confidentiality, integrity, and authenticity on highly constrained devices.
The IoTs will challenge the status quo of how IT and development organizations operate. Or will it? Certainly the fog layer of IoT requires special insights about data ontology, security and transactional integrity. But the developmental challenges are the same: People, Process and Platform. In his session at @ThingsExpo, Craig Sproule, CEO of Metavine, will demonstrate how to move beyond today's coding paradigm and share the must-have mindsets for removing complexity from the development proc...
In his session at @ThingsExpo, Chris Klein, CEO and Co-founder of Rachio, will discuss next generation communities that are using IoT to create more sustainable, intelligent communities. One example is Sterling Ranch, a 10,000 home development that – with the help of Siemens – will integrate IoT technology into the community to provide residents with energy and water savings as well as intelligent security. Everything from stop lights to sprinkler systems to building infrastructures will run ef...
Artificial Intelligence has the potential to massively disrupt IoT. In his session at 18th Cloud Expo, AJ Abdallat, CEO of Beyond AI, will discuss what the five main drivers are in Artificial Intelligence that could shape the future of the Internet of Things. AJ Abdallat is CEO of Beyond AI. He has over 20 years of management experience in the fields of artificial intelligence, sensors, instruments, devices and software for telecommunications, life sciences, environmental monitoring, process...
Digital payments using wearable devices such as smart watches, fitness trackers, and payment wristbands are an increasing area of focus for industry participants, and consumer acceptance from early trials and deployments has encouraged some of the biggest names in technology and banking to continue their push to drive growth in this nascent market. Wearable payment systems may utilize near field communication (NFC), radio frequency identification (RFID), or quick response (QR) codes and barcodes...
Much of the value of DevOps comes from a (renewed) focus on measurement, sharing, and continuous feedback loops. In increasingly complex DevOps workflows and environments, and especially in larger, regulated, or more crystallized organizations, these core concepts become even more critical. In his session at @DevOpsSummit at 18th Cloud Expo, Andi Mann, Chief Technology Advocate at Splunk, will show how, by focusing on 'metrics that matter,' you can provide objective, transparent, and meaningfu...
Manufacturers are embracing the Industrial Internet the same way consumers are leveraging Fitbits – to improve overall health and wellness. Both can provide consistent measurement, visibility, and suggest performance improvements customized to help reach goals. Fitbit users can view real-time data and make adjustments to increase their activity. In his session at @ThingsExpo, Mark Bernardo Professional Services Leader, Americas, at GE Digital, will discuss how leveraging the Industrial Interne...