Welcome!

News Feed Item

South Tyneside NHS Trust Leaps to the Cloud and Achieves Paperless Board Meeting Goal With Huddle

Huddle and iPads Replace Email, Paper and SharePoint for Collaboration on Board Packs

LONDON, UNITED KINGDOM -- (Marketwired) -- 02/20/14 -- Board meetings at South Tyneside NHS Trust are now completely paperless as members can review the relevant documentation on their iPads via Huddle. Thanks to the cloud content collaboration service, board members securely access their board packs from their homes or remote office locations nationwide, reducing the Trust's paper usage by 100 reams a month. In addition, significant amounts of administration staff's time has been saved as hours are no longer spent printing and collating all of the paperwork ahead of meetings.

South Tyneside NHS Trust provides community and hospital services to the people of South Tyneside and the surrounding areas. With the Trust's board members dispersed across the borough, and many of them without a desk within the Trust's premises, staff were faced with the challenge of creating, collaborating on and sharing board packs every month. Often 600 pages long, sections of board packs were often sent back and forth via email during the creation process for feedback and approval. However, this resulted in confusion over who had made what changes to a file and whether everyone was looking at the final version.

In addition, administration staff would spend significant amounts of time printing and putting together all of the relevant information for each board member. These packs were then picked up from the Trust by members or sent out via recorded delivery. Martin Alexander, Director of Information Services, South Tyneside NHS Trust explains:

"Creating and distributing the board report every month was a logistical nightmare. Email is a poor collaboration tool when it comes to file management and the biggest problems are version control and security. When you send an email attachment to 20 people, you end up with 20 different versions of the same file stored locally on people's devices. No one knows which version is final or what content has changed. Many of the secretaries also had to spend significant amounts of time standing next to the photocopier to create hard copies of the final document."

To improve efficiency and productivity, Lorraine Lambert, the Trust's chief executive, set the Trust a goal of achieving paperless board meetings. If the project proved successful, it would then be extended to all meetings across the Trust. To realise this goal and provide access to documentation from locations outside of the corporate network, the Trust decided to roll-out iPads to all board members.

"Once we had settled on the iPad as the best tablet for the paperless project, we faced the problem of how to share documentation securely via an easy-to-use service," explains Alexander. "Not only was security vital given the nature of information being discussed and shared, but the application deployed had to be very intuitive. The Trust's board members have varying IT capabilities and I didn't want to roll something out that was too complex for people to use. We considered SharePoint as we use it for static information libraries and record management, but we needed a high degree of mobility and SharePoint simply wasn't up to scratch. It doesn't have a good iOS application, it's difficult to provide people with external access and complicated to use. So, we looked at secure cloud services."

To meet the requirements of the Data Protection Act, the Trust had to ensure that all data remained in the UK. Due to the fact that it is pan government accredited at IL2 and has a UK data centre, Huddle was recommended by the Trust's information governance officer as the best secure cloud service for the project. A Huddle workspace is now created for each meeting and all content associated with a particular meeting can be stored in one central place and administered by a specific secretary. Should legacy board papers need to be revisited, members can access the relevant workspace rather than going through five or six filing cabinets of legacy paperwork as everything is now stored in Huddle's secure cloud.

"With any IT deployment, demand has to be driven by user demand and not technology and this is exactly what is now happening with Huddle. We've hit the sweet spot where Huddle is now spreading virally to other meetings and people are starting to use not just the iOS apps, but also the web offering. Huddle has enabled people to get to grips with electronic systems and significantly improved efficiency, so we're now in a position to scale the project up," Alexander concludes.

"Healthcare organisations are increasingly looking for innovative and secure ways to support an increasingly mobile workforce and provide people with access to the information they need regardless of their location," said Alastair Mitchell, CEO, Huddle. "South Tyneside NHS Trust's use of iPads and Huddle to achieve its paperless meeting objective is a shining example of how new technology can improve productivity and increase efficiencies. As we've increased our NHS contracts by 44% over the same period last year, it looks like many other Trusts will be following South Tyneside NHS Trusts lead."

About Huddle

Huddle provides next generation content collaboration for government and enterprises. Its patent-pending intelligent technology ensures relevant content is delivered directly to Huddle users, with no need to search. Business units of any size work more efficiently by huddling together within a secure cloud service accessed via web browsers, desktop or mobile devices. Co-headquartered in London and San Francisco and with offices in New York City and Washington D.C., Huddle's customers include 80 percent of Fortune 500 and 80 percent of UK government departments, as well as companies such as Kia Motors, Unilever and P&G. The company is privately held and backed by leading venture capital firms in the US and Europe.

More information can be found at www.huddle.com.

Connect with Huddle:
Blog: www.huddle.com/blog
Facebook: www.facebook.com/huddle.com
Twitter: www.twitter.com/huddle

Media contact:
Lucy Wimmer
Director of Global Corporate Communications
Huddle
+44 (0)7547671536
Email Contact

More Stories By Marketwired .

Copyright © 2009 Marketwired. All rights reserved. All the news releases provided by Marketwired are copyrighted. Any forms of copying other than an individual user's personal reference without express written permission is prohibited. Further distribution of these materials is strictly forbidden, including but not limited to, posting, emailing, faxing, archiving in a public database, redistributing via a computer network or in a printed form.

Latest Stories
As people view cloud as a preferred option to build IT systems, the size of the cloud-based system is getting bigger and more complex. As the system gets bigger, more people need to collaborate from design to management. As more people collaborate to create a bigger system, the need for a systematic approach to automate the process is required. Just as in software, cloud now needs DevOps. In this session, the audience can see how people can solve this issue with a visual model. Visual models ha...
Recently, REAN Cloud built a digital concierge for a North Carolina hospital that had observed that most patient call button questions were repetitive. In addition, the paper-based process used to measure patient health metrics was laborious, not in real-time and sometimes error-prone. In their session at 21st Cloud Expo, Sean Finnerty, Executive Director, Practice Lead, Health Care & Life Science at REAN Cloud, and Dr. S.P.T. Krishnan, Principal Architect at REAN Cloud, will discuss how they bu...
SYS-CON Events announced today that Dasher Technologies will exhibit at SYS-CON's 21st International Cloud Expo®, which will take place on Oct 31 - Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Dasher Technologies, Inc. ® is a premier IT solution provider that delivers expert technical resources along with trusted account executives to architect and deliver complete IT solutions and services to help our clients execute their goals, plans and objectives. Since 1999, we'v...
When it comes to cloud computing, the ability to turn massive amounts of compute cores on and off on demand sounds attractive to IT staff, who need to manage peaks and valleys in user activity. With cloud bursting, the majority of the data can stay on premises while tapping into compute from public cloud providers, reducing risk and minimizing need to move large files. In his session at 18th Cloud Expo, Scott Jeschonek, Director of Product Management at Avere Systems, discussed the IT and busine...
Enterprises have taken advantage of IoT to achieve important revenue and cost advantages. What is less apparent is how incumbent enterprises operating at scale have, following success with IoT, built analytic, operations management and software development capabilities – ranging from autonomous vehicles to manageable robotics installations. They have embraced these capabilities as if they were Silicon Valley startups. As a result, many firms employ new business models that place enormous impor...
SYS-CON Events announced today that TidalScale, a leading provider of systems and services, will exhibit at SYS-CON's 21st International Cloud Expo®, which will take place on Oct 31 - Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. TidalScale has been involved in shaping the computing landscape. They've designed, developed and deployed some of the most important and successful systems and services in the history of the computing industry - internet, Ethernet, operating s...
Coca-Cola’s Google powered digital signage system lays the groundwork for a more valuable connection between Coke and its customers. Digital signs pair software with high-resolution displays so that a message can be changed instantly based on what the operator wants to communicate or sell. In their Day 3 Keynote at 21st Cloud Expo, Greg Chambers, Global Group Director, Digital Innovation, Coca-Cola, and Vidya Nagarajan, a Senior Product Manager at Google, will discuss how from store operations...
We all know that end users experience the Internet primarily with mobile devices. From an app development perspective, we know that successfully responding to the needs of mobile customers depends on rapid DevOps – failing fast, in short, until the right solution evolves in your customers' relationship to your business. Whether you’re decomposing an SOA monolith, or developing a new application cloud natively, it’s not a question of using microservices – not doing so will be a path to eventual b...
In his session at 21st Cloud Expo, James Henry, Co-CEO/CTO of Calgary Scientific Inc., will introduce you to the challenges, solutions and benefits of training AI systems to solve visual problems with an emphasis on improving AIs with continuous training in the field. He will explore applications in several industries and discuss technologies that allow the deployment of advanced visualization solutions to the cloud.
Nordstrom is transforming the way that they do business and the cloud is the key to enabling speed and hyper personalized customer experiences. In his session at 21st Cloud Expo, Ken Schow, VP of Engineering at Nordstrom, will discuss some of the key learnings and common pitfalls of large enterprises moving to the cloud. This includes strategies around choosing a cloud provider(s), architecture, and lessons learned. In addition, he’ll go over some of the best practices for structured team migrat...
SYS-CON Events announced today that Taica will exhibit at the Japan External Trade Organization (JETRO) Pavilion at SYS-CON's 21st International Cloud Expo®, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Taica manufacturers Alpha-GEL brand silicone components and materials, which maintain outstanding performance over a wide temperature range -40C to +200C. For more information, visit http://www.taica.co.jp/english/.
SYS-CON Events announced today that MIRAI Inc. will exhibit at the Japan External Trade Organization (JETRO) Pavilion at SYS-CON's 21st International Cloud Expo®, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. MIRAI Inc. are IT consultants from the public sector whose mission is to solve social issues by technology and innovation and to create a meaningful future for people.
As hybrid cloud becomes the de-facto standard mode of operation for most enterprises, new challenges arise on how to efficiently and economically share data across environments. In his session at 21st Cloud Expo, Dr. Allon Cohen, VP of Product at Elastifile, will explore new techniques and best practices that help enterprise IT benefit from the advantages of hybrid cloud environments by enabling data availability for both legacy enterprise and cloud-native mission critical applications. By rev...
Join IBM November 1 at 21st Cloud Expo at the Santa Clara Convention Center in Santa Clara, CA, and learn how IBM Watson can bring cognitive services and AI to intelligent, unmanned systems. Cognitive analysis impacts today’s systems with unparalleled ability that were previously available only to manned, back-end operations. Thanks to cloud processing, IBM Watson can bring cognitive services and AI to intelligent, unmanned systems. Imagine a robot vacuum that becomes your personal assistant tha...
The next XaaS is CICDaaS. Why? Because CICD saves developers a huge amount of time. CD is an especially great option for projects that require multiple and frequent contributions to be integrated. But… securing CICD best practices is an emerging, essential, yet little understood practice for DevOps teams and their Cloud Service Providers. The only way to get CICD to work in a highly secure environment takes collaboration, patience and persistence. Building CICD in the cloud requires rigorous ar...