News Feed Item

South Tyneside NHS Trust Leaps to the Cloud and Achieves Paperless Board Meeting Goal With Huddle

Huddle and iPads Replace Email, Paper and SharePoint for Collaboration on Board Packs

LONDON, UNITED KINGDOM -- (Marketwired) -- 02/20/14 -- Board meetings at South Tyneside NHS Trust are now completely paperless as members can review the relevant documentation on their iPads via Huddle. Thanks to the cloud content collaboration service, board members securely access their board packs from their homes or remote office locations nationwide, reducing the Trust's paper usage by 100 reams a month. In addition, significant amounts of administration staff's time has been saved as hours are no longer spent printing and collating all of the paperwork ahead of meetings.

South Tyneside NHS Trust provides community and hospital services to the people of South Tyneside and the surrounding areas. With the Trust's board members dispersed across the borough, and many of them without a desk within the Trust's premises, staff were faced with the challenge of creating, collaborating on and sharing board packs every month. Often 600 pages long, sections of board packs were often sent back and forth via email during the creation process for feedback and approval. However, this resulted in confusion over who had made what changes to a file and whether everyone was looking at the final version.

In addition, administration staff would spend significant amounts of time printing and putting together all of the relevant information for each board member. These packs were then picked up from the Trust by members or sent out via recorded delivery. Martin Alexander, Director of Information Services, South Tyneside NHS Trust explains:

"Creating and distributing the board report every month was a logistical nightmare. Email is a poor collaboration tool when it comes to file management and the biggest problems are version control and security. When you send an email attachment to 20 people, you end up with 20 different versions of the same file stored locally on people's devices. No one knows which version is final or what content has changed. Many of the secretaries also had to spend significant amounts of time standing next to the photocopier to create hard copies of the final document."

To improve efficiency and productivity, Lorraine Lambert, the Trust's chief executive, set the Trust a goal of achieving paperless board meetings. If the project proved successful, it would then be extended to all meetings across the Trust. To realise this goal and provide access to documentation from locations outside of the corporate network, the Trust decided to roll-out iPads to all board members.

"Once we had settled on the iPad as the best tablet for the paperless project, we faced the problem of how to share documentation securely via an easy-to-use service," explains Alexander. "Not only was security vital given the nature of information being discussed and shared, but the application deployed had to be very intuitive. The Trust's board members have varying IT capabilities and I didn't want to roll something out that was too complex for people to use. We considered SharePoint as we use it for static information libraries and record management, but we needed a high degree of mobility and SharePoint simply wasn't up to scratch. It doesn't have a good iOS application, it's difficult to provide people with external access and complicated to use. So, we looked at secure cloud services."

To meet the requirements of the Data Protection Act, the Trust had to ensure that all data remained in the UK. Due to the fact that it is pan government accredited at IL2 and has a UK data centre, Huddle was recommended by the Trust's information governance officer as the best secure cloud service for the project. A Huddle workspace is now created for each meeting and all content associated with a particular meeting can be stored in one central place and administered by a specific secretary. Should legacy board papers need to be revisited, members can access the relevant workspace rather than going through five or six filing cabinets of legacy paperwork as everything is now stored in Huddle's secure cloud.

"With any IT deployment, demand has to be driven by user demand and not technology and this is exactly what is now happening with Huddle. We've hit the sweet spot where Huddle is now spreading virally to other meetings and people are starting to use not just the iOS apps, but also the web offering. Huddle has enabled people to get to grips with electronic systems and significantly improved efficiency, so we're now in a position to scale the project up," Alexander concludes.

"Healthcare organisations are increasingly looking for innovative and secure ways to support an increasingly mobile workforce and provide people with access to the information they need regardless of their location," said Alastair Mitchell, CEO, Huddle. "South Tyneside NHS Trust's use of iPads and Huddle to achieve its paperless meeting objective is a shining example of how new technology can improve productivity and increase efficiencies. As we've increased our NHS contracts by 44% over the same period last year, it looks like many other Trusts will be following South Tyneside NHS Trusts lead."

About Huddle

Huddle provides next generation content collaboration for government and enterprises. Its patent-pending intelligent technology ensures relevant content is delivered directly to Huddle users, with no need to search. Business units of any size work more efficiently by huddling together within a secure cloud service accessed via web browsers, desktop or mobile devices. Co-headquartered in London and San Francisco and with offices in New York City and Washington D.C., Huddle's customers include 80 percent of Fortune 500 and 80 percent of UK government departments, as well as companies such as Kia Motors, Unilever and P&G. The company is privately held and backed by leading venture capital firms in the US and Europe.

More information can be found at www.huddle.com.

Connect with Huddle:
Blog: www.huddle.com/blog
Facebook: www.facebook.com/huddle.com
Twitter: www.twitter.com/huddle

Media contact:
Lucy Wimmer
Director of Global Corporate Communications
+44 (0)7547671536
Email Contact

More Stories By Marketwired .

Copyright © 2009 Marketwired. All rights reserved. All the news releases provided by Marketwired are copyrighted. Any forms of copying other than an individual user's personal reference without express written permission is prohibited. Further distribution of these materials is strictly forbidden, including but not limited to, posting, emailing, faxing, archiving in a public database, redistributing via a computer network or in a printed form.

Latest Stories
Dion Hinchcliffe is an internationally recognized digital expert, bestselling book author, frequent keynote speaker, analyst, futurist, and transformation expert based in Washington, DC. He is currently Chief Strategy Officer at the industry-leading digital strategy and online community solutions firm, 7Summits.
DXWordEXPO New York 2018, colocated with CloudEXPO New York 2018 will be held November 11-13, 2018, in New York City and will bring together Cloud Computing, FinTech and Blockchain, Digital Transformation, Big Data, Internet of Things, DevOps, AI, Machine Learning and WebRTC to one location.
@DevOpsSummit New York 2018, colocated with CloudEXPO | DXWorldEXPO New York 2018 will be held November 11-13, 2018, in New York City. From showcase success stories from early adopters and web-scale businesses, DevOps is expanding to organizations of all sizes, including the world's largest enterprises - and delivering real results.
DXWorldEXPO LLC announced today that Dez Blanchfield joined the faculty of CloudEXPO's "10-Year Anniversary Event" which will take place on November 11-13, 2018 in New York City. Dez is a strategic leader in business and digital transformation with 25 years of experience in the IT and telecommunications industries developing strategies and implementing business initiatives. He has a breadth of expertise spanning technologies such as cloud computing, big data and analytics, cognitive computing, m...
Widespread fragmentation is stalling the growth of the IIoT and making it difficult for partners to work together. The number of software platforms, apps, hardware and connectivity standards is creating paralysis among businesses that are afraid of being locked into a solution. EdgeX Foundry is unifying the community around a common IoT edge framework and an ecosystem of interoperable components.
DXWorldEXPO LLC announced today that Kevin Jackson joined the faculty of CloudEXPO's "10-Year Anniversary Event" which will take place on November 11-13, 2018 in New York City. Kevin L. Jackson is a globally recognized cloud computing expert and Founder/Author of the award winning "Cloud Musings" blog. Mr. Jackson has also been recognized as a "Top 100 Cybersecurity Influencer and Brand" by Onalytica (2015), a Huffington Post "Top 100 Cloud Computing Experts on Twitter" (2013) and a "Top 50 C...
Cloud-enabled transformation has evolved from cost saving measure to business innovation strategy -- one that combines the cloud with cognitive capabilities to drive market disruption. Learn how you can achieve the insight and agility you need to gain a competitive advantage. Industry-acclaimed CTO and cloud expert, Shankar Kalyana presents. Only the most exceptional IBMers are appointed with the rare distinction of IBM Fellow, the highest technical honor in the company. Shankar has also receive...
Enterprises have taken advantage of IoT to achieve important revenue and cost advantages. What is less apparent is how incumbent enterprises operating at scale have, following success with IoT, built analytic, operations management and software development capabilities - ranging from autonomous vehicles to manageable robotics installations. They have embraced these capabilities as if they were Silicon Valley startups.
DXWorldEXPO LLC announced today that ICOHOLDER named "Media Sponsor" of Miami Blockchain Event by FinTechEXPO. ICOHOLDER give you detailed information and help the community to invest in the trusty projects. Miami Blockchain Event by FinTechEXPO has opened its Call for Papers. The two-day event will present 20 top Blockchain experts. All speaking inquiries which covers the following information can be submitted by email to [email protected] Miami Blockchain Event by FinTechEXPO also offers s...
Poor data quality and analytics drive down business value. In fact, Gartner estimated that the average financial impact of poor data quality on organizations is $9.7 million per year. But bad data is much more than a cost center. By eroding trust in information, analytics and the business decisions based on these, it is a serious impediment to digital transformation.
Daniel Jones is CTO of EngineerBetter, helping enterprises deliver value faster. Previously he was an IT consultant, indie video games developer, head of web development in the finance sector, and an award-winning martial artist. Continuous Delivery makes it possible to exploit findings of cognitive psychology and neuroscience to increase the productivity and happiness of our teams.
As DevOps methodologies expand their reach across the enterprise, organizations face the daunting challenge of adapting related cloud strategies to ensure optimal alignment, from managing complexity to ensuring proper governance. How can culture, automation, legacy apps and even budget be reexamined to enable this ongoing shift within the modern software factory? In her Day 2 Keynote at @DevOpsSummit at 21st Cloud Expo, Aruna Ravichandran, VP, DevOps Solutions Marketing, CA Technologies, was jo...
Predicting the future has never been more challenging - not because of the lack of data but because of the flood of ungoverned and risk laden information. Microsoft states that 2.5 exabytes of data are created every day. Expectations and reliance on data are being pushed to the limits, as demands around hybrid options continue to grow.
The standardization of container runtimes and images has sparked the creation of an almost overwhelming number of new open source projects that build on and otherwise work with these specifications. Of course, there's Kubernetes, which orchestrates and manages collections of containers. It was one of the first and best-known examples of projects that make containers truly useful for production use. However, more recently, the container ecosystem has truly exploded. A service mesh like Istio addr...
Digital Transformation: Preparing Cloud & IoT Security for the Age of Artificial Intelligence. As automation and artificial intelligence (AI) power solution development and delivery, many businesses need to build backend cloud capabilities. Well-poised organizations, marketing smart devices with AI and BlockChain capabilities prepare to refine compliance and regulatory capabilities in 2018. Volumes of health, financial, technical and privacy data, along with tightening compliance requirements by...