Welcome!

News Feed Item

South Tyneside NHS Trust Leaps to the Cloud and Achieves Paperless Board Meeting Goal With Huddle

Huddle and iPads Replace Email, Paper and SharePoint for Collaboration on Board Packs

LONDON, UNITED KINGDOM -- (Marketwired) -- 02/20/14 -- Board meetings at South Tyneside NHS Trust are now completely paperless as members can review the relevant documentation on their iPads via Huddle. Thanks to the cloud content collaboration service, board members securely access their board packs from their homes or remote office locations nationwide, reducing the Trust's paper usage by 100 reams a month. In addition, significant amounts of administration staff's time has been saved as hours are no longer spent printing and collating all of the paperwork ahead of meetings.

South Tyneside NHS Trust provides community and hospital services to the people of South Tyneside and the surrounding areas. With the Trust's board members dispersed across the borough, and many of them without a desk within the Trust's premises, staff were faced with the challenge of creating, collaborating on and sharing board packs every month. Often 600 pages long, sections of board packs were often sent back and forth via email during the creation process for feedback and approval. However, this resulted in confusion over who had made what changes to a file and whether everyone was looking at the final version.

In addition, administration staff would spend significant amounts of time printing and putting together all of the relevant information for each board member. These packs were then picked up from the Trust by members or sent out via recorded delivery. Martin Alexander, Director of Information Services, South Tyneside NHS Trust explains:

"Creating and distributing the board report every month was a logistical nightmare. Email is a poor collaboration tool when it comes to file management and the biggest problems are version control and security. When you send an email attachment to 20 people, you end up with 20 different versions of the same file stored locally on people's devices. No one knows which version is final or what content has changed. Many of the secretaries also had to spend significant amounts of time standing next to the photocopier to create hard copies of the final document."

To improve efficiency and productivity, Lorraine Lambert, the Trust's chief executive, set the Trust a goal of achieving paperless board meetings. If the project proved successful, it would then be extended to all meetings across the Trust. To realise this goal and provide access to documentation from locations outside of the corporate network, the Trust decided to roll-out iPads to all board members.

"Once we had settled on the iPad as the best tablet for the paperless project, we faced the problem of how to share documentation securely via an easy-to-use service," explains Alexander. "Not only was security vital given the nature of information being discussed and shared, but the application deployed had to be very intuitive. The Trust's board members have varying IT capabilities and I didn't want to roll something out that was too complex for people to use. We considered SharePoint as we use it for static information libraries and record management, but we needed a high degree of mobility and SharePoint simply wasn't up to scratch. It doesn't have a good iOS application, it's difficult to provide people with external access and complicated to use. So, we looked at secure cloud services."

To meet the requirements of the Data Protection Act, the Trust had to ensure that all data remained in the UK. Due to the fact that it is pan government accredited at IL2 and has a UK data centre, Huddle was recommended by the Trust's information governance officer as the best secure cloud service for the project. A Huddle workspace is now created for each meeting and all content associated with a particular meeting can be stored in one central place and administered by a specific secretary. Should legacy board papers need to be revisited, members can access the relevant workspace rather than going through five or six filing cabinets of legacy paperwork as everything is now stored in Huddle's secure cloud.

"With any IT deployment, demand has to be driven by user demand and not technology and this is exactly what is now happening with Huddle. We've hit the sweet spot where Huddle is now spreading virally to other meetings and people are starting to use not just the iOS apps, but also the web offering. Huddle has enabled people to get to grips with electronic systems and significantly improved efficiency, so we're now in a position to scale the project up," Alexander concludes.

"Healthcare organisations are increasingly looking for innovative and secure ways to support an increasingly mobile workforce and provide people with access to the information they need regardless of their location," said Alastair Mitchell, CEO, Huddle. "South Tyneside NHS Trust's use of iPads and Huddle to achieve its paperless meeting objective is a shining example of how new technology can improve productivity and increase efficiencies. As we've increased our NHS contracts by 44% over the same period last year, it looks like many other Trusts will be following South Tyneside NHS Trusts lead."

About Huddle

Huddle provides next generation content collaboration for government and enterprises. Its patent-pending intelligent technology ensures relevant content is delivered directly to Huddle users, with no need to search. Business units of any size work more efficiently by huddling together within a secure cloud service accessed via web browsers, desktop or mobile devices. Co-headquartered in London and San Francisco and with offices in New York City and Washington D.C., Huddle's customers include 80 percent of Fortune 500 and 80 percent of UK government departments, as well as companies such as Kia Motors, Unilever and P&G. The company is privately held and backed by leading venture capital firms in the US and Europe.

More information can be found at www.huddle.com.

Connect with Huddle:
Blog: www.huddle.com/blog
Facebook: www.facebook.com/huddle.com
Twitter: www.twitter.com/huddle

Media contact:
Lucy Wimmer
Director of Global Corporate Communications
Huddle
+44 (0)7547671536
Email Contact

More Stories By Marketwired .

Copyright © 2009 Marketwired. All rights reserved. All the news releases provided by Marketwired are copyrighted. Any forms of copying other than an individual user's personal reference without express written permission is prohibited. Further distribution of these materials is strictly forbidden, including but not limited to, posting, emailing, faxing, archiving in a public database, redistributing via a computer network or in a printed form.

Latest Stories
SYS-CON Events announced today Telecom Reseller has been named “Media Sponsor” of SYS-CON's 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. Telecom Reseller reports on Unified Communications, UCaaS, BPaaS for enterprise and SMBs. They report extensively on both customer premises based solutions such as IP-PBX as well as cloud based and hosted platforms.
DevOps at Cloud Expo – being held November 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA – announces that its Call for Papers is open. Born out of proven success in agile development, cloud computing, and process automation, DevOps is a macro trend you cannot afford to miss. From showcase success stories from early adopters and web-scale businesses, DevOps is expanding to organizations of all sizes, including the world's largest enterprises – and delivering real results. Am...
I wanted to gather all of my Internet of Things (IOT) blogs into a single blog (that I could later use with my University of San Francisco (USF) Big Data “MBA” course). However as I started to pull these blogs together, I realized that my IOT discussion lacked a vision; it lacked an end point towards which an organization could drive their IOT envisioning, proof of value, app dev, data engineering and data science efforts. And I think that the IOT end point is really quite simple…
Internet of @ThingsExpo, taking place November 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with 19th Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. The Internet of Things (IoT) is the most profound change in personal and enterprise IT since the creation of the Worldwide Web more than 20 years ago. All major researchers estimate there will be tens of billions devices - comp...
Traditional on-premises data centers have long been the domain of modern data platforms like Apache Hadoop, meaning companies who build their business on public cloud were challenged to run Big Data processing and analytics at scale. But recent advancements in Hadoop performance, security, and most importantly cloud-native integrations, are giving organizations the ability to truly gain value from all their data. In his session at 19th Cloud Expo, David Tishgart, Director of Product Marketing ...
SYS-CON Events announced today that eCube Systems, a leading provider of middleware modernization, integration, and management solutions, will exhibit at @DevOpsSummit at 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. eCube Systems offers a family of middleware evolution products and services that maximize return on technology investment by leveraging existing technical equity to meet evolving business needs. ...
StarNet Communications Corp has announced the addition of three Secure Remote Desktop modules to its flagship X-Win32 PC X server. The new modules enable X-Win32 to safely tunnel the remote desktops from Linux and Unix servers to the user’s PC over encrypted SSH. Traditionally, users of PC X servers deploy the XDMCP protocol to display remote desktop environments such as the Gnome and KDE desktops on Linux servers and the CDE environment on Solaris Unix machines. XDMCP is used primarily on comp...
The 19th International Cloud Expo has announced that its Call for Papers is open. Cloud Expo, to be held November 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA, brings together Cloud Computing, Big Data, Internet of Things, DevOps, Digital Transformation, Microservices and WebRTC to one location. With cloud computing driving a higher percentage of enterprise IT budgets every year, it becomes increasingly important to plant your flag in this fast-expanding business opportuni...
DevOps at Cloud Expo, taking place Nov 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with 19th Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. The widespread success of cloud computing is driving the DevOps revolution in enterprise IT. Now as never before, development teams must communicate and collaborate in a dynamic, 24/7/365 environment. There is no time to wait for long dev...
Aspose.Total for .NET is the most complete package of all file format APIs for .NET as offered by Aspose. It empowers developers to create, edit, render, print and convert between a wide range of popular document formats within any .NET, C#, ASP.NET and VB.NET applications. Aspose compiles all .NET APIs on a daily basis to ensure that it contains the most up to date versions of each of Aspose .NET APIs. If a new .NET API or a new version of existing APIs is released during the subscription peri...
Data is the fuel that drives the machine learning algorithmic engines and ultimately provides the business value. In his session at Cloud Expo, Ed Featherston, a director and senior enterprise architect at Collaborative Consulting, will discuss the key considerations around quality, volume, timeliness, and pedigree that must be dealt with in order to properly fuel that engine.
SYS-CON Events announced today that StarNet Communications will exhibit at the 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. StarNet Communications’ FastX is the industry first cloud-based remote X Windows emulator. Using standard Web browsers (FireFox, Chrome, Safari, etc.) users from around the world gain highly secure access to applications and data hosted on Linux-based servers in a central data center. ...
SYS-CON Events announced today that Hitrons Solutions will exhibit at the 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. Hitrons Solutions Inc. is distributor in the North American market for unique products and services of small and medium-size businesses, including cloud services and solutions, SEO marketing platforms, and mobile applications.
As the world moves toward more DevOps and Microservices, application deployment to the cloud ought to become a lot simpler. The Microservices architecture, which is the basis of many new age distributed systems such as OpenStack, NetFlix and so on, is at the heart of Cloud Foundry - a complete developer-oriented Platform as a Service (PaaS) that is IaaS agnostic and supports vCloud, OpenStack and AWS. Serverless computing is revolutionizing computing. In his session at 19th Cloud Expo, Raghav...
Pulzze Systems was happy to participate in such a premier event and thankful to be receiving the winning investment and global network support from G-Startup Worldwide. It is an exciting time for Pulzze to showcase the effectiveness of innovative technologies and enable them to make the world smarter and better. The reputable contest is held to identify promising startups around the globe that are assured to change the world through their innovative products and disruptive technologies. There w...