Welcome!

News Feed Item

South Tyneside NHS Trust Leaps to the Cloud and Achieves Paperless Board Meeting Goal With Huddle

Huddle and iPads Replace Email, Paper and SharePoint for Collaboration on Board Packs

LONDON, UNITED KINGDOM -- (Marketwired) -- 02/20/14 -- Board meetings at South Tyneside NHS Trust are now completely paperless as members can review the relevant documentation on their iPads via Huddle. Thanks to the cloud content collaboration service, board members securely access their board packs from their homes or remote office locations nationwide, reducing the Trust's paper usage by 100 reams a month. In addition, significant amounts of administration staff's time has been saved as hours are no longer spent printing and collating all of the paperwork ahead of meetings.

South Tyneside NHS Trust provides community and hospital services to the people of South Tyneside and the surrounding areas. With the Trust's board members dispersed across the borough, and many of them without a desk within the Trust's premises, staff were faced with the challenge of creating, collaborating on and sharing board packs every month. Often 600 pages long, sections of board packs were often sent back and forth via email during the creation process for feedback and approval. However, this resulted in confusion over who had made what changes to a file and whether everyone was looking at the final version.

In addition, administration staff would spend significant amounts of time printing and putting together all of the relevant information for each board member. These packs were then picked up from the Trust by members or sent out via recorded delivery. Martin Alexander, Director of Information Services, South Tyneside NHS Trust explains:

"Creating and distributing the board report every month was a logistical nightmare. Email is a poor collaboration tool when it comes to file management and the biggest problems are version control and security. When you send an email attachment to 20 people, you end up with 20 different versions of the same file stored locally on people's devices. No one knows which version is final or what content has changed. Many of the secretaries also had to spend significant amounts of time standing next to the photocopier to create hard copies of the final document."

To improve efficiency and productivity, Lorraine Lambert, the Trust's chief executive, set the Trust a goal of achieving paperless board meetings. If the project proved successful, it would then be extended to all meetings across the Trust. To realise this goal and provide access to documentation from locations outside of the corporate network, the Trust decided to roll-out iPads to all board members.

"Once we had settled on the iPad as the best tablet for the paperless project, we faced the problem of how to share documentation securely via an easy-to-use service," explains Alexander. "Not only was security vital given the nature of information being discussed and shared, but the application deployed had to be very intuitive. The Trust's board members have varying IT capabilities and I didn't want to roll something out that was too complex for people to use. We considered SharePoint as we use it for static information libraries and record management, but we needed a high degree of mobility and SharePoint simply wasn't up to scratch. It doesn't have a good iOS application, it's difficult to provide people with external access and complicated to use. So, we looked at secure cloud services."

To meet the requirements of the Data Protection Act, the Trust had to ensure that all data remained in the UK. Due to the fact that it is pan government accredited at IL2 and has a UK data centre, Huddle was recommended by the Trust's information governance officer as the best secure cloud service for the project. A Huddle workspace is now created for each meeting and all content associated with a particular meeting can be stored in one central place and administered by a specific secretary. Should legacy board papers need to be revisited, members can access the relevant workspace rather than going through five or six filing cabinets of legacy paperwork as everything is now stored in Huddle's secure cloud.

"With any IT deployment, demand has to be driven by user demand and not technology and this is exactly what is now happening with Huddle. We've hit the sweet spot where Huddle is now spreading virally to other meetings and people are starting to use not just the iOS apps, but also the web offering. Huddle has enabled people to get to grips with electronic systems and significantly improved efficiency, so we're now in a position to scale the project up," Alexander concludes.

"Healthcare organisations are increasingly looking for innovative and secure ways to support an increasingly mobile workforce and provide people with access to the information they need regardless of their location," said Alastair Mitchell, CEO, Huddle. "South Tyneside NHS Trust's use of iPads and Huddle to achieve its paperless meeting objective is a shining example of how new technology can improve productivity and increase efficiencies. As we've increased our NHS contracts by 44% over the same period last year, it looks like many other Trusts will be following South Tyneside NHS Trusts lead."

About Huddle

Huddle provides next generation content collaboration for government and enterprises. Its patent-pending intelligent technology ensures relevant content is delivered directly to Huddle users, with no need to search. Business units of any size work more efficiently by huddling together within a secure cloud service accessed via web browsers, desktop or mobile devices. Co-headquartered in London and San Francisco and with offices in New York City and Washington D.C., Huddle's customers include 80 percent of Fortune 500 and 80 percent of UK government departments, as well as companies such as Kia Motors, Unilever and P&G. The company is privately held and backed by leading venture capital firms in the US and Europe.

More information can be found at www.huddle.com.

Connect with Huddle:
Blog: www.huddle.com/blog
Facebook: www.facebook.com/huddle.com
Twitter: www.twitter.com/huddle

Media contact:
Lucy Wimmer
Director of Global Corporate Communications
Huddle
+44 (0)7547671536
Email Contact

More Stories By Marketwired .

Copyright © 2009 Marketwired. All rights reserved. All the news releases provided by Marketwired are copyrighted. Any forms of copying other than an individual user's personal reference without express written permission is prohibited. Further distribution of these materials is strictly forbidden, including but not limited to, posting, emailing, faxing, archiving in a public database, redistributing via a computer network or in a printed form.

Latest Stories
Your homes and cars can be automated and self-serviced. Why can't your storage? From simply asking questions to analyze and troubleshoot your infrastructure, to provisioning storage with snapshots, recovery and replication, your wildest sci-fi dream has come true. In his session at @DevOpsSummit at 20th Cloud Expo, Dan Florea, Director of Product Management at Tintri, will provide a ChatOps demo where you can talk to your storage and manage it from anywhere, through Slack and similar services ...
SYS-CON Events announced today that Ocean9will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Ocean9 provides cloud services for Backup, Disaster Recovery (DRaaS) and instant Innovation, and redefines enterprise infrastructure with its cloud native subscription offerings for mission critical SAP workloads.
Building a cross-cloud operational model can be a daunting task. Per-cloud silos are not the answer, but neither is a fully generic abstraction plane that strips out capabilities unique to a particular provider. In his session at 20th Cloud Expo, Chris Wolf, VP & Chief Technology Officer, Global Field & Industry at VMware, will discuss how successful organizations approach cloud operations and management, with insights into where operations should be centralized and when it’s best to decentraliz...
The taxi industry never saw Uber coming. Startups are a threat to incumbents like never before, and a major enabler for startups is that they are instantly “cloud ready.” If innovation moves at the pace of IT, then your company is in trouble. Why? Because your data center will not keep up with frenetic pace AWS, Microsoft and Google are rolling out new capabilities In his session at 20th Cloud Expo, Don Browning, VP of Cloud Architecture at Turner, will posit that disruption is inevitable for c...
Providing the needed data for application development and testing is a huge headache for most organizations. The problems are often the same across companies - speed, quality, cost, and control. Provisioning data can take days or weeks, every time a refresh is required. Using dummy data leads to quality problems. Creating physical copies of large data sets and sending them to distributed teams of developers eats up expensive storage and bandwidth resources. And, all of these copies proliferating...
DevOps is often described as a combination of technology and culture. Without both, DevOps isn't complete. However, applying the culture to outdated technology is a recipe for disaster; as response times grow and connections between teams are delayed by technology, the culture will die. A Nutanix Enterprise Cloud has many benefits that provide the needed base for a true DevOps paradigm. In his Day 3 Keynote at 20th Cloud Expo, Chris Brown, a Solutions Marketing Manager at Nutanix, will explore t...
DevOps has often been described in terms of CAMS: Culture, Automation, Measuring, Sharing. While we’ve seen a lot of focus on the “A” and even on the “M”, there are very few examples of why the “C" is equally important in the DevOps equation. In her session at @DevOps Summit, Lori MacVittie, of F5 Networks, explored HTTP/1 and HTTP/2 along with Microservices to illustrate why a collaborative culture between Dev, Ops, and the Network is critical to ensuring success.
Interoute has announced the integration of its Global Cloud Infrastructure platform with Rancher Labs’ container management platform, Rancher. This approach enables enterprises to accelerate their digital transformation and infrastructure investments. Matthew Finnie, Interoute CTO commented “Enterprises developing and building apps in the cloud and those on a path to Digital Transformation need Digital ICT Infrastructure that allows them to build, test and deploy faster than ever before. The int...
SYS-CON Events announced today that SoftLayer, an IBM Company, has been named “Gold Sponsor” of SYS-CON's 18th Cloud Expo, which will take place on June 7-9, 2016, at the Javits Center in New York, New York. SoftLayer, an IBM Company, provides cloud infrastructure as a service from a growing number of data centers and network points of presence around the world. SoftLayer’s customers range from Web startups to global enterprises.
SYS-CON Events announced today that Conference Guru has been named “Media Sponsor” of SYS-CON's 20th International Cloud Expo, which will take place on June 6–8, 2017, at the Javits Center in New York City, NY. A valuable conference experience generates new contacts, sales leads, potential strategic partners and potential investors; helps gather competitive intelligence and even provides inspiration for new products and services. Conference Guru works with conference organizers to pass great dea...
SYS-CON Events announced today that Technologic Systems Inc., an embedded systems solutions company, will exhibit at SYS-CON's @ThingsExpo, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Technologic Systems is an embedded systems company with headquarters in Fountain Hills, Arizona. They have been in business for 32 years, helping more than 8,000 OEM customers and building over a hundred COTS products that have never been discontinued. Technologic Systems’ pr...
With major technology companies and startups seriously embracing Cloud strategies, now is the perfect time to attend @CloudExpo | @ThingsExpo, June 6-8, 2017, at the Javits Center in New York City, NY and October 31 - November 2, 2017, Santa Clara Convention Center, CA. Learn what is going on, contribute to the discussions, and ensure that your enterprise is on the right path to Digital Transformation.
SYS-CON Events announced today that CA Technologies has been named “Platinum Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY, and the 21st International Cloud Expo®, which will take place October 31-November 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. CA Technologies helps customers succeed in a future where every business – from apparel to energy – is being rewritten by software. From ...
SYS-CON Events announced today that Telecom Reseller has been named “Media Sponsor” of SYS-CON's 20th International Cloud Expo, which will take place on June 6–8, 2017, at the Javits Center in New York City, NY. Telecom Reseller reports on Unified Communications, UCaaS, BPaaS for enterprise and SMBs. They report extensively on both customer premises based solutions such as IP-PBX as well as cloud based and hosted platforms.
Deep learning has been very successful in social sciences and specially areas where there is a lot of data. Trading is another field that can be viewed as social science with a lot of data. With the advent of Deep Learning and Big Data technologies for efficient computation, we are finally able to use the same methods in investment management as we would in face recognition or in making chat-bots. In his session at 20th Cloud Expo, Gaurav Chakravorty, co-founder and Head of Strategy Development ...