Click here to close now.



Welcome!

News Feed Item

Pacific Office Automation Santa Fe Shares Advantages of Creating a Digital Document Management System

Pacific Office Automation Santa Fe detailed the many advantages of utilizing a digital document management system. These systems can help improve workflow processes, productivity and profitability.

SANTA FE, N.M., Feb. 28, 2014 /PRNewswire-iReach/ -- Pacific Office Automation Santa Fe is very familiar with all of the various strategies associated with streamlining an office's workflow processes in order to yield enhanced efficiency and productivity. The company recently shared the many advantages associated with one of these strategies, espousing the notion that creating a digital document management system will help to make any office run more smoothly and more efficiently.

(Photo: http://photos.prnewswire.com/prnh/20140228/MN45571)

According to Pacific Office Automation Santa Fe, any company large or small can benefit from a centralized document management portal, as such a portal can help to ensure the smooth operation of the business and can also help the business grow and develop.

Of the many benefits that a digital document management system can offer is with regard to storage.

"Printed documents can take up a great deal of space over time," said a representative with Pacific Office Automation Santa Fe. "They are also susceptible to damage, wear and fading over time, so it simply makes practical sense to switch to a digital system."

Storage space and the avoidance of damage to stored documents are not the only benefits to utilizing a digital system. Another major factor is the issue of time.

"File cabinets filled with manila folders can be a bit unwieldy and are sometimes difficult to search through," said the representative. "It is much easier to perform a digital search to find the documents, which saves both time and effort."

Access is another common issue relating to printed documents. Instead of having to pick through a wide variety of seemingly endless documents, or waiting for access to the archive or records room, a digital system makes access a much easier process.

"Everything is organized and available at a moment's notice," said the representative. "There are settings that will ensure that only authorized personnel can have access to sensitive documents, while other materials are easily accessed by all. It is much a much simpler and easier task."

Though the many benefits are obvious, some companies are predictably resistant to change.

"We have assisted in the transition from paper to digital with a great deal of companies," said the representative. "There are always some holdovers who believe that the old way is the best way. Ultimately, the digital system is so effective that even the most resistant are accepting and pleased with the change."

About Pacific Office Automation

Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry's largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world's largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, "Problem Solved."

Media Contact: Brandon Hopkins, AfterHim Media LLC, 559-871-1613, [email protected]

News distributed by PR Newswire iReach: https://ireach.prnewswire.com

SOURCE Pacific Office Automation

More Stories By PR Newswire

Copyright © 2007 PR Newswire. All rights reserved. Republication or redistribution of PRNewswire content is expressly prohibited without the prior written consent of PRNewswire. PRNewswire shall not be liable for any errors or delays in the content, or for any actions taken in reliance thereon.

Latest Stories
As enterprises work to take advantage of Big Data technologies, they frequently become distracted by product-level decisions. In most new Big Data builds this approach is completely counter-productive: it presupposes tools that may not be a fit for development teams, forces IT to take on the burden of evaluating and maintaining unfamiliar technology, and represents a major up-front expense. In his session at @BigDataExpo at @ThingsExpo, Andrew Warfield, CTO and Co-Founder of Coho Data, will dis...
SYS-CON Events announced today that Fusion, a leading provider of cloud services, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. Fusion, a leading provider of integrated cloud solutions to small, medium and large businesses, is the industry's single source for the cloud. Fusion's advanced, proprietary cloud service platform enables the integration of leading edge solutions in the cloud, including clou...
As someone who has been dedicated to automation and Application Release Automation (ARA) technology for almost six years now, one of the most common questions I get asked regards Platform-as-a-Service (PaaS). Specifically, people want to know whether release automation is still needed when a PaaS is in place, and why. Isn't that what a PaaS provides? A solution to the deployment and runtime challenges of an application? Why would anyone using a PaaS then need an automation engine with workflow ...
With the Apple Watch making its way onto wrists all over the world, it’s only a matter of time before it becomes a staple in the workplace. In fact, Forrester reported that 68 percent of technology and business decision-makers characterize wearables as a top priority for 2015. Recognizing their business value early on, FinancialForce.com was the first to bring ERP to wearables, helping streamline communication across front and back office functions. In his session at @ThingsExpo, Kevin Roberts...
SYS-CON Events announced today that Commvault, a global leader in enterprise data protection and information management, has been named “Bronze Sponsor” of SYS-CON's 18th International Cloud Expo, which will take place on June 7–9, 2016, at the Javits Center in New York City, NY, and the 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. Commvault is a leading provider of data protection and information management...
Your business relies on your applications and your employees to stay in business. Whether you develop apps or manage business critical apps that help fuel your business, what happens when users experience sluggish performance? You and all technical teams across the organization – application, network, operations, among others, as well as, those outside the organization, like ISPs and third-party providers – are called in to solve the problem.
SYS-CON Events announced today that Alert Logic, Inc., the leading provider of Security-as-a-Service solutions for the cloud, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. Alert Logic, Inc., provides Security-as-a-Service for on-premises, cloud, and hybrid infrastructures, delivering deep security insight and continuous protection for customers at a lower cost than traditional security solutions. Ful...
@DevOpsSummit taking place June 7-9, 2016 at Javits Center, New York City, and Nov 1-3, 2016, at the Santa Clara Convention Center in Santa Clara, CA, is co-located with the 18th International @CloudExpo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. @DevOpsSummit at Cloud Expo New York Call for Papers is now open.
SYS-CON Events announced today that VAI, a leading ERP software provider, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. VAI (Vormittag Associates, Inc.) is a leading independent mid-market ERP software developer renowned for its flexible solutions and ability to automate critical business functions for the distribution, manufacturing, specialty retail and service sectors. An IBM Premier Business Part...
SYS-CON Events announced today that Catchpoint Systems, Inc., a provider of innovative web and infrastructure monitoring solutions, has been named “Silver Sponsor” of SYS-CON's DevOps Summit at 18th Cloud Expo New York, which will take place June 7-9, 2016, at the Javits Center in New York City, NY. Catchpoint is a leading Digital Performance Analytics company that provides unparalleled insight into customer-critical services to help consistently deliver an amazing customer experience. Designed...
Let’s face it, embracing new storage technologies, capabilities and upgrading to new hardware often adds complexity and increases costs. In his session at 18th Cloud Expo, Seth Oxenhorn, Vice President of Business Development & Alliances at FalconStor, will discuss how a truly heterogeneous software-defined storage approach can add value to legacy platforms and heterogeneous environments. The result reduces complexity, significantly lowers cost, and provides IT organizations with improved effi...
SYS-CON Events announced today that Pythian, a global IT services company specializing in helping companies adopt disruptive technologies to optimize revenue-generating systems, has been named “Bronze Sponsor” of SYS-CON's 18th Cloud Expo, which will take place on June 7-9, 2015 at the Javits Center in New York, New York. Founded in 1997, Pythian is a global IT services company that helps companies compete by adopting disruptive technologies such as cloud, Big Data, advanced analytics, and DevO...
SYS-CON Events announced today that Men & Mice, the leading global provider of DNS, DHCP and IP address management overlay solutions, will exhibit at SYS-CON's 18th International Cloud Expo®, which will take place on June 7-9, 2016, at the Javits Center in New York City, NY. The Men & Mice Suite overlay solution is already known for its powerful application in heterogeneous operating environments, enabling enterprises to scale without fuss. Building on a solid range of diverse platform support,...
Cognitive Computing is becoming the foundation for a new generation of solutions that have the potential to transform business. Unlike traditional approaches to building solutions, a cognitive computing approach allows the data to help determine the way applications are designed. This contrasts with conventional software development that begins with defining logic based on the current way a business operates. In her session at 18th Cloud Expo, Judith S. Hurwitz, President and CEO of Hurwitz & ...
One of the bewildering things about DevOps is integrating the massive toolchain including the dozens of new tools that seem to crop up every year. Part of DevOps is Continuous Delivery and having a complex toolchain can add additional integration and setup to your developer environment. In his session at @DevOpsSummit at 18th Cloud Expo, Miko Matsumura, Chief Marketing Officer of Gradle Inc., will discuss which tools to use in a developer stack, how to provision the toolchain to minimize onboa...