Welcome!

Blog Feed Post

Poor Man’s Mail-Merge with Gmail

Sample-personal-email-for-mail-mergeHere’s how you can send a lot of individual personal messages if all you have is a GMail or Google Apps account.

One of the key ways for successful startups or new IT projects is knowing your customers (and partners) and being available to them – so you can quickly collect feedback, learn more about what they are trying to achieve with your platform, and just make sure that they know who to contact when they need to.

Instructions below will help you set up your personal gmail account or Google Apps account to send personalized email like the one you see on the right. Note that this is as personalized as it gets with everything originating from your address (no on-behalfs) and the recipient being the only person in the To list (no BCCs or users seeing addresses of each other).

Phase One: Simple Email Script

1. Open the Google Script developer environment by going to http://script.google.com and clicking the Start Scripting button,

2. Close the welcome screen and you will get your first script created for you:

google-script

3. Click the Untitled project name at the top left and give it a proper name – this file will get added to your Google Docs.

4. The simplest script that sends an email to someone will likely look like:

simple-email-script

Every email needs to have a recipient, subject and body (the text in the email). Note that you need to add ‘\n\’ at the end of each line to have more than one line in your text. Also, note that besides the plain text – you can have nicely formatted HTML email text – see how I did that in the htmlbody variable.

5. Now click File / Save, and then Run / YourFunctionName to run the script.

The first time you run the script you will be getting a couple prompts to confirm access to gmail. After that the script will run and send the email.

Phase Two: Multiple Emails and Names

Running a script to send just one email is kind of meaningless. Lets modify the script quickly to send many emails at once:

1. Add arrays with names and addresses – e.g.:

var names = ['Bill', 'Susan']
var addresses = [[email protected]', [email protected]']

2. Put everything in a FOR loop that goes through the lists:

for (var i=0; i<names.length; i++){
}

3. Use names[i] to put the name into subject and body (if you want) and addresses[i] instead of the recipient in the Gmail call. You code will likely look like:

multiple-emails-with-names

Phase Three: Get Recipients from a Spreadsheet

Now, if you want to have a spreadsheet rather than the list of recipients in the code, this is also fairly easy to do. Here’s how.

1. Create a Google Spreadsheet like this one and save it:

recipient-spreadsheet

2. In your script, add the code that opens the spreadsheet (you will the Id of the spreadsheet – copy it from the URL of the spreadsheet in the browser):

var sheet = SpreadsheetApp.openById("1speapm4TJpG5SxRFC94RIkpTzf6vAiZUBGoT7Xrk6Iw");
var data = sheet.getDataRange().getValues();

3. Change the loop to iterate through the cells of the spreadsheet instead of the preset array:

for (var i = 0; i < data.length; i++) {

4. Instead of name use use data[i][0] and instead of email address use data[i][1].

multiple-emails-from-spreadsheet

 

That’s it. Now you can send multiple personalized emails from your very own Gmail/Google Apps account.


Read the original blog entry...

More Stories By Dmitry Sotnikov

Dmitry Sotnikov is VP of Cloud at WSO2, building the cloud business for this leading middleware provider. Check out the WSO2 Cloud platform at http://CloudPreview.WSO2.com

Latest Stories
"Loom is applying artificial intelligence and machine learning into the entire log analysis process, from start to finish and at the end you will get a human touch,” explained Sabo Taylor Diab, Vice President, Marketing at Loom Systems, in this SYS-CON.tv interview at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
@DevOpsSummit at Cloud Expo taking place Oct 31 - Nov 2, 2017, at the Santa Clara Convention Center, Santa Clara, CA, is co-located with the 21st International Cloud Expo and will feature technical sessions from a rock star conference faculty and the leading industry players in the world. The widespread success of cloud computing is driving the DevOps revolution in enterprise IT. Now as never before, development teams must communicate and collaborate in a dynamic, 24/7/365 environment. There is ...
After more than five years of DevOps, definitions are evolving, boundaries are expanding, ‘unicorns’ are no longer rare, enterprises are on board, and pundits are moving on. Can we now look at an evolution of DevOps? Should we? Is the foundation of DevOps ‘done’, or is there still too much left to do? What is mature, and what is still missing? What does the next 5 years of DevOps look like? In this Power Panel at DevOps Summit, moderated by DevOps Summit Conference Chair Andi Mann, panelists loo...
Cloud applications are seeing a deluge of requests to support the exploding advanced analytics market. “Open analytics” is the emerging strategy to deliver that data through an open data access layer, in the cloud, to be directly consumed by external analytics tools and popular programming languages. An increasing number of data engineers and data scientists use a variety of platforms and advanced analytics languages such as SAS, R, Python and Java, as well as frameworks such as Hadoop and Spark...
"MobiDev is a Ukraine-based software development company. We do mobile development, and we're specialists in that. But we do full stack software development for entrepreneurs, for emerging companies, and for enterprise ventures," explained Alan Winters, U.S. Head of Business Development at MobiDev, in this SYS-CON.tv interview at 20th Cloud Expo, held June 6-8, 2017, at the Javits Center in New York City, NY.
A look across the tech landscape at the disruptive technologies that are increasing in prominence and speculate as to which will be most impactful for communications – namely, AI and Cloud Computing. In his session at 20th Cloud Expo, Curtis Peterson, VP of Operations at RingCentral, highlighted the current challenges of these transformative technologies and shared strategies for preparing your organization for these changes. This “view from the top” outlined the latest trends and developments i...
You know you need the cloud, but you’re hesitant to simply dump everything at Amazon since you know that not all workloads are suitable for cloud. You know that you want the kind of ease of use and scalability that you get with public cloud, but your applications are architected in a way that makes the public cloud a non-starter. You’re looking at private cloud solutions based on hyperconverged infrastructure, but you’re concerned with the limits inherent in those technologies.
For organizations that have amassed large sums of software complexity, taking a microservices approach is the first step toward DevOps and continuous improvement / development. Integrating system-level analysis with microservices makes it easier to change and add functionality to applications at any time without the increase of risk. Before you start big transformation projects or a cloud migration, make sure these changes won’t take down your entire organization.
Automation is enabling enterprises to design, deploy, and manage more complex, hybrid cloud environments. Yet the people who manage these environments must be trained in and understanding these environments better than ever before. A new era of analytics and cognitive computing is adding intelligence, but also more complexity, to these cloud environments. How smart is your cloud? How smart should it be? In this power panel at 20th Cloud Expo, moderated by Conference Chair Roger Strukhoff, paneli...
The current age of digital transformation means that IT organizations must adapt their toolset to cover all digital experiences, beyond just the end users’. Today’s businesses can no longer focus solely on the digital interactions they manage with employees or customers; they must now contend with non-traditional factors. Whether it's the power of brand to make or break a company, the need to monitor across all locations 24/7, or the ability to proactively resolve issues, companies must adapt to...
SYS-CON Events announced today that TMC has been named “Media Sponsor” of SYS-CON's 21st International Cloud Expo and Big Data at Cloud Expo, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Global buyers rely on TMC’s content-driven marketplaces to make purchase decisions and navigate markets. Learn how we can help you reach your marketing goals.
Managing mission-critical SAP systems and landscapes has never been easy. Add public cloud with its myriad of powerful cloud native services and this may not change any time soon. Public cloud offers exciting new possibilities for enterprise workloads. But to make use of these possibilities and capabilities, IT teams need to re-think everything they have done before. Otherwise, they will just end up using public cloud as a hosting platform for their workloads, aka known as “lift and shift.”
Cloud promises the agility required by today’s digital businesses. As organizations adopt cloud based infrastructures and services, their IT resources become increasingly dynamic and hybrid in nature. Managing these require modern IT operations and tools. In his session at 20th Cloud Expo, Raj Sundaram, Senior Principal Product Manager at CA Technologies, will discuss how to modernize your IT operations in order to proactively manage your hybrid cloud and IT environments. He will be sharing bes...
SYS-CON Events announced today that TechTarget has been named “Media Sponsor” of SYS-CON's 21st International Cloud Expo, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. TechTarget storage websites are the best online information resource for news, tips and expert advice for the storage, backup and disaster recovery markets.
SYS-CON Events announced today that Telecom Reseller has been named “Media Sponsor” of SYS-CON's 21st International Cloud Expo, which will take place on Oct 31 – Nov 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Telecom Reseller reports on Unified Communications, UCaaS, BPaaS for enterprise and SMBs. They report extensively on both customer premises based solutions such as IP-PBX as well as cloud based and hosted platforms.