Welcome!

Blog Feed Post

How to Write the 7 Most Awkward Job-Related Emails

Writing Emails

It’s not what you say but how you say it.

In Boston this spring, the Massachusetts Department of Transportation proved that statement when it turned a mundane road sign into a viral sensation.

Rather than tell motorists to “Use Your Turn Signals,” the department took a more familiar approach with locals:

Now go “Pahk the Cah in Hahvahd Yahd.”

MassDOT officials realize to catch the attention of drivers, they need to connect with their audience in a thick Boston accent.

The takeaway for our careers? People will listen to — and act on — what we ask of them, but we need to use the right language in the right ways. Frankly, that’s a huge reason young professionals struggle to land jobs.

Below are instructions for how to write the seven most awkward job-related emails. You know, the kind of emails where you think “Umm, how do I say this exactly?”

1. How to respond when you don’t get the job but still want to stay on the company’s radar

“Hi _____

Thanks a lot for the response. I’m sorry I did not land the job but appreciate your email to let me know.

All the best,

-You

Note: Then, when they least suspect it, you also send a handwritten note and thank the person for the opportunity to interview. Why? Check out this comment from an NTLB post republished on Ragan, a communications resource: “I sent a thank you note after I bombed a technical interview where I was clearly not qualified for the job, and a couple weeks later they called me with an opening that was a perfect fit because my note had made them remember me.”

2. How to network with someone who’s really important

“Hi _____

My name is _______, and I am [how you know this person]. I saw [your connecting person] the other day, mentioned what I’m up to and she suggested I connect with you.

[2-3 sentences on "what you're up to" and in this section, clearly explain why you'd like to network with this person. What do you want from him/her? Be direct.]

I know you’re busy, and I would really appreciate a few minutes of your time. If you have a few minutes, we can meet in person somewhere convenient for you or talk over the phone.

Thanks in advance, and please let me know what works.

- You”

Notes: It’s important to tell the person 1) your connection to him/her 2) what you need/want and 3) you understand he/she is super busy and you want to be respectful and not take a lot of time. Important people move fast, especially in big cities.

3. Networking email to someone you sorta kinda know at a company where you want to work

“Hi _____,

My name is _______. A while back, you and I [give the reason you two know each other; be as descriptive as possible so the person will know right away]. I hope you’re doing well!

I was on your company website and see your team is hiring for [specific name of the position]. I am well qualified for the job and have a good deal of experience. [Give one solid example to back up your claim; no longer than 1-2 sentences.]

If I send along my resume, do you think you can pass it to the right person? If you need me to provide any other information that would help, I’m happy to do so.

Thanks so much, and I hope to hear from you.

- You”

Notes: Details. Details. Details. Be clear who you are, how you know the person and what you need that person to do. And don’t make this mistake with your job application.

4. Email two weeks after a job interview and you’ve heard nothing

“Hi ______,

My name is _______, and two weeks ago I interviewed at your office for the position of _______. I want to follow up and check on the status of the job opening. If you need more information from me, please let me know.

Thanks so much,

- You”

5. Bothering someone important who said he/she would pass along your resume but hasn’t yet

“Hi _____,

I hope you’re doing well!

I am ______, and I [remind the person how you two became acquainted]. I want to follow up about my resume as you mentioned you could pass it along to [the person who you want to see it]. Again, it would be great if you’re still able to do that.

And if you can send along the resume, please remind [the person who you want to see it] that [1-2 lines on why you are the best person for the position; give your networker a bit of ammo he/she can use].

Again, I know you’re busy so I appreciate your willingness to help me.

Please let me know if you have any questions.

Thanks,

- You

Notes: Always overcommunicate the small details. Never assume people remember you or what you need from them.

6. How to ask for a letter of recommendation from someone you haven’t talked to in five years

“Hi _____,

This is [your name], your student from [names the class(es), the year(s) and the school]. I know it’s been a while since we last spoke, and I hope you’re doing great.

[If you feel comfortable enough, ask a question or two about the person. For example: "How's college life still treating you?" or "How's your family?"]

I am [the reason you need the letter of recommendation]. I would appreciate a recommendation from you if you have the time. If you need me to send along any biographical information or remind you of the work I did in your classes, I am happy to do that.

Thanks so much, and I hope to hear from you soon.

- You

Notes: Offer to provide additional information, make absolutely sure the person will remember who you are and, in general, be accommodating. You have 17 other challenges to worry about in the real world. Avoid a snag here.

7. How to write an email to set up the “I’m leaving” conversation with your boss

“Hi _____,

Do you have a few minutes at the end of the day? I’d like to talk with you about something.

Thanks,

- You”

Notes: No easy way to start this conversation, but it’s best to leave the details to the in-person meeting.

(This content was originally posted at News to Live By.)

Read the original blog entry...

More Stories By Shelly Palmer

Shelly Palmer is the host of Fox Television’s "Shelly Palmer Digital Living" television show about living and working in a digital world. He is Fox 5′s (WNYW-TV New York) Tech Expert and the host of United Stations Radio Network’s, MediaBytes, a daily syndicated radio report that features insightful commentary and a unique insiders take on the biggest stories in technology, media, and entertainment.

Latest Stories
Existing Big Data solutions are mainly focused on the discovery and analysis of data. The solutions are scalable and highly available but tedious when swapping in and swapping out occurs in disarray and thrashing takes place. The resolution for thrashing through machine learning algorithms and support nomenclature is through simple techniques. Organizations that have been collecting large customer data are increasingly seeing the need to use the data for swapping in and out and thrashing occurs ...
SYS-CON Events announced today that Enzu will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY, and the 21st International Cloud Expo®, which will take place October 31-November 2, 2017, at the Santa Clara Convention Center in Santa Clara, CA. Enzu’s mission is to be the leading provider of enterprise cloud solutions worldwide. Enzu enables online businesses to use its IT infrastructure to their competitive ad...
SYS-CON Events announced today that delaPlex will exhibit at SYS-CON's @CloudExpo, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. delaPlex pioneered Software Development as a Service (SDaaS), which provides scalable resources to build, test, and deploy software. It’s a fast and more reliable way to develop a new product or expand your in-house team.
DevOps is often described as a combination of technology and culture. Without both, DevOps isn't complete. However, applying the culture to outdated technology is a recipe for disaster; as response times grow and connections between teams are delayed by technology, the culture will die. A Nutanix Enterprise Cloud has many benefits that provide the needed base for a true DevOps paradigm.
SYS-CON Events announced today that Interoute has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Interoute is the owner operator of Europe's largest network and a global cloud services platform, which encompasses over 70,000 km of lit fiber, 15 data centers, 17 virtual data centers and 33 colocation centers, with connections to 195 additional partner data centers. Our full-service Unifie...
SYS-CON Events announced today that Progress, a global leader in application development, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Enterprises today are rapidly adopting the cloud, while continuing to retain business-critical/sensitive data inside the firewall. This is creating two separate data silos – one inside the firewall and the other outside the firewall. Cloud ISVs oft...
SYS-CON Events announced today that Carbonite will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Carbonite protects your entire IT footprint with the right level of protection for each workload, ensuring lower costs and dependable solutions with DoubleTake and Evault.
SYS-CON Events announced today that WineSOFT will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Based in Seoul and Irvine, WineSOFT is an innovative software house focusing on internet infrastructure solutions. The venture started as a bootstrap start-up in 2010 by focusing on making the internet faster and more powerful. WineSOFT’s knowledge is based on the expertise of TCP/IP, VPN, SSL, peer-to-peer, mob...
When NSA's digital armory was leaked, it was only a matter of time before the code was morphed into a ransom seeking worm. This talk, designed for C-level attendees, demonstrates a Live Hack of a virtual environment to show the ease in which any average user can leverage these tools and infiltrate their network environment. This session will include an overview of the Shadbrokers NSA leak situation.
Cloud-based disaster recovery is critical to any production environment and is a high priority for many enterprise organizations today. Nearly 40% of organizations have had to execute their BCDR plan due to a service disruption in the past two years. Zerto on IBM Cloud offer VMware and Microsoft customers simple, automated recovery of on-premise VMware and Microsoft workloads to IBM Cloud data centers.
SYS-CON Events announced today that Ocean9will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Ocean9 provides cloud services for Backup, Disaster Recovery (DRaaS) and instant Innovation, and redefines enterprise infrastructure with its cloud native subscription offerings for mission critical SAP workloads.
SYS-CON Events announced today that Progress, a global leader in application development, has been named “Bronze Sponsor” of SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Enterprises today are rapidly adopting the cloud, while continuing to retain business-critical/sensitive data inside the firewall. This is creating two separate data silos – one inside the firewall and the other outside the firewall. Cloud ISVs ofte...
Most DevOps journeys involve several phases of maturity. Research shows that the inflection point where organizations begin to see maximum value is when they implement tight integration deploying their code to their infrastructure. Success at this level is the last barrier to at-will deployment. Storage, for instance, is more capable than where we read and write data. In his session at @DevOpsSummit at 20th Cloud Expo, Josh Atwell, a Developer Advocate for NetApp, will discuss the role and valu...
SYS-CON Events announced today that Cloud Academy will exhibit at SYS-CON's 20th International Cloud Expo®, which will take place on June 6-8, 2017, at the Javits Center in New York City, NY. Cloud Academy is the industry’s most innovative, vendor-neutral cloud technology training platform. Cloud Academy provides continuous learning solutions for individuals and enterprise teams for Amazon Web Services, Microsoft Azure, Google Cloud Platform, and the most popular cloud computing technologies. Ge...
As cloud adoption continues to transform business, today's global enterprises are challenged with managing a growing amount of information living outside of the data center. The rapid adoption of IoT and increasingly mobile workforce are exacerbating the problem. Ensuring secure data sharing and efficient backup poses capacity and bandwidth considerations as well as policy and regulatory compliance issues.