Welcome!

Article

How to Monitor Windows Share Access

Any tiny detail or process on the network are very important and need to be monitored on a regular basis

Any tiny detail or process on the network are very important and need to be monitored on a regular basis. For instance, the network devices' and services' operation has to be audited; hardware and software must be inventoried. Even shared files and folders have to be under the system administrator's control. Why is it so important to audit access to shares?

Sooner or later, any company meets the following problems: files disappear, important documents are modified or replaced by users without notifying anyone. Especially, it often happens in big organizations with a lot of employees. Managers and heads of departments know perfectly that such accidents can sometimes stop the whole department's operation.

That obviously has a negative impact on the company's reputation. Determination of guilty employee in this case can help to find careless or irresponsible users, and prevent such unpleasant situations in future. It is very difficult and, we would say, even impossible to determine the guilty employee without the shared folder access audit. There are not so many people who can admit mistakes they have done. That is why the system administrator has to solve one more problem on the network - he has to perform the constant share audit.

How this process can be performed?

For this purpose, special software for the share audit can be used. It is to be installed on the file server and works as service, so it is totally invisible for users. The program maintains the log file and answers three main questions that the system administrator has to know: who, what, and when?

1. Who uses shared resources: from what PC and under what user account.

2. What users do with the shared files: whether they just view or modify them, or perhaps they delete files or copy them on their PCs.

3. When do employees access to shared folders.

Above all, the system administrator can always disable access to particular shares when necessary in couple of mouse clicks.

An advanced network share access audit tool might have another advantage: the system administrator has an opportunity to configure the program's notifications or alerts on connections to shared resources. He can receive an e-mail, screen or sound notifications when users connect to certain shared folders or files. Thus, the system administrator can be always aware when:

- Files, that contain important information, have been edited.

- Critical documents have disappeared.

- Information, that has to be kept in particular folder, has been moved to another one.

- Company's documents, that contain private information, have been copied on users' computers.

All these aspects auditing allows the system administrator to take instant actions on the information protection and preventing the data leak. In addition, he has an opportunity to start recovering the deleted data immediately from a backup copy. All that he needs is to manage the correct shared resources audit.

Thus, to prevent the unpleasant situations that are connected with using shared resources the system administrator does not need to do too much, as it seems. He just has to organize the correct monitoring of shared folders and documents.

More Stories By Dmitriy Stepanov

Dmitriy Stepanov is a CEO at 10-Strike Software, Network Inventory, Network Monitoring, Bandwidth Monitoring Software developer. 10-Strike Software is a software developing company. They offer their high quality networking products since 1999. 10-Strike Software specializes in producing Windows network software for corporate users.

Latest Stories
SYS-CON Events announced today that Bsquare has been named “Silver Sponsor” of SYS-CON's @ThingsExpo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. For more than two decades, Bsquare has helped its customers extract business value from a broad array of physical assets by making them intelligent, connecting them, and using the data they generate to optimize business processes.
Digitization is driving a fundamental change in society that is transforming the way businesses work with their customers, their supply chains and their people. Digital transformation leverages DevOps best practices, such as Agile Parallel Development, Continuous Delivery and Agile Operations to capitalize on opportunities and create competitive differentiation in the application economy. However, information security has been notably absent from the DevOps movement. Speed doesn’t have to negat...
An IoT product’s log files speak volumes about what’s happening with your products in the field, pinpointing current and potential issues, and enabling you to predict failures and save millions of dollars in inventory. But until recently, no one knew how to listen. In his session at @ThingsExpo, Dan Gettens, Chief Research Officer at OnProcess, will discuss recent research by Massachusetts Institute of Technology and OnProcess Technology, where MIT created a new, breakthrough analytics model f...
Technology vendors and analysts are eager to paint a rosy picture of how wonderful IoT is and why your deployment will be great with the use of their products and services. While it is easy to showcase successful IoT solutions, identifying IoT systems that missed the mark or failed can often provide more in the way of key lessons learned. In his session at @ThingsExpo, Peter Vanderminden, Principal Industry Analyst for IoT & Digital Supply Chain to Flatiron Strategies, will focus on how IoT de...
Your business relies on your applications and your employees to stay in business. Whether you develop apps or manage business critical apps that help fuel your business, what happens when users experience sluggish performance? You and all technical teams across the organization – application, network, operations, among others, as well as, those outside the organization, like ISPs and third-party providers – are called in to solve the problem.
Fact is, enterprises have significant legacy voice infrastructure that’s costly to replace with pure IP solutions. How can we bring this analog infrastructure into our shiny new cloud applications? There are proven methods to bind both legacy voice applications and traditional PSTN audio into cloud-based applications and services at a carrier scale. Some of the most successful implementations leverage WebRTC, WebSockets, SIP and other open source technologies. In his session at @ThingsExpo, Da...
Most of us already know that adopting new cloud applications can boost a business’s productivity by enabling organizations to be more agile and ready to change course in our fast-moving and connected digital world. But the rapid adoption of cloud apps and services also brings with it profound security threats, including visibility and control challenges that aren’t present in traditional on-premises environments. At the same time, the cloud – because of its interconnected, flexible and adaptable...
SYS-CON Events announced today that Roundee / LinearHub will exhibit at the WebRTC Summit at @ThingsExpo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. LinearHub provides Roundee Service, a smart platform for enterprise video conferencing with enhanced features such as automatic recording and transcription service. Slack users can integrate Roundee to their team via Slack’s App Directory, and '/roundee' command lets your video conference ...
Digital transformation is too big and important for our future success to not understand the rules that apply to it. The first three rules for winning in this age of hyper-digital transformation are: Advantages in speed, analytics and operational tempos must be captured by implementing an optimized information logistics system (OILS) Real-time operational tempos (IT, people and business processes) must be achieved Businesses that can "analyze data and act and with speed" will dominate those t...
Information technology is an industry that has always experienced change, and the dramatic change sweeping across the industry today could not be truthfully described as the first time we've seen such widespread change impacting customer investments. However, the rate of the change, and the potential outcomes from today's digital transformation has the distinct potential to separate the industry into two camps: Organizations that see the change coming, embrace it, and successful leverage it; and...
There is growing need for data-driven applications and the need for digital platforms to build these apps. In his session at 19th Cloud Expo, Muddu Sudhakar, VP and GM of Security & IoT at Splunk, will cover different PaaS solutions and Big Data platforms that are available to build applications. In addition, AI and machine learning are creating new requirements that developers need in the building of next-gen apps. The next-generation digital platforms have some of the past platform needs a...
Without a clear strategy for cost control and an architecture designed with cloud services in mind, costs and operational performance can quickly get out of control. To avoid multiple architectural redesigns requires extensive thought and planning. Boundary (now part of BMC) launched a new public-facing multi-tenant high resolution monitoring service on Amazon AWS two years ago, facing challenges and learning best practices in the early days of the new service. In his session at 19th Cloud Exp...
SYS-CON Events announced today that Secure Channels will exhibit at the 19th International Cloud Expo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. The bedrock of Secure Channels Technology is a uniquely modified and enhanced process based on superencipherment. Superencipherment is the process of encrypting an already encrypted message one or more times, either using the same or a different algorithm.
While DevOps promises a better and tighter integration among an organization’s development and operation teams and transforms an application life cycle into a continual deployment, Chef and Azure together provides a speedy, cost-effective and highly scalable vehicle for realizing the business values of this transformation. In his session at @DevOpsSummit at 19th Cloud Expo, Yung Chou, a Technology Evangelist at Microsoft, will present a unique opportunity to witness how Chef and Azure work tog...
SYS-CON Events announced today that Numerex Corp, a leading provider of managed enterprise solutions enabling the Internet of Things (IoT), will exhibit at the 19th International Cloud Expo | @ThingsExpo, which will take place on November 1–3, 2016, at the Santa Clara Convention Center in Santa Clara, CA. Numerex Corp. (NASDAQ:NMRX) is a leading provider of managed enterprise solutions enabling the Internet of Things (IoT). The Company's solutions produce new revenue streams or create operating...