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The American Institute of Architects Releases Customized Kentucky Department of Education Documents

The American Institute of Architects (AIA) announced the release of customized Kentucky Department of Education (KDE) versions of ten AIA Contract Documents®. The KDE versions of the AIA documents include KDE mandated amendments to the standard text of the AIA documents, and will be used for school construction projects administered by the District Facilities Branch of the Kentucky Department of Education.

The District Facilities Branch of the Kentucky Department of Education began discussing options with AIA to streamline the school construction process in April 2012 as the Capital Construction Process regulation (702 KAR 4:160) underwent an extensive revision. A contract was signed with AIA in February of 2014.

“To meet the goals of the Kentucky Department of Education, including growth, innovation, sustainability and school improvements, we required that AIA Contract Documents be used because they represent a consensus within the construction industry. However, the contract administrator had to manually add the required KDE amendments. Now that the amendments are already included in the KDE versions of the AIA Contract Documents, we streamlined the construction process for the school districts and their construction partners,” said Greg Dunbar, AIA, Manager, District Facilities Branch of the Kentucky Department of Education. There could be additional KDE customized contract documents in the future if KDE incorporates other construction delivery methods into the regulation.

“We are excited to work with the Kentucky Department of Education to help fulfill their need to offer customized documents to be used on KDE projects. With our industry standard contracts, our user-friendly document platform, and the KDE customizations, we feel that the KDE project team members will be well served. We welcome more opportunities to provide customized documents for other state and local government agencies or organizations,” said Deborah DeBernard AIA, NCARB, Architect AIBC, LEED BD&C, Vice President & General Manager of AIA Contract Documents at the AIA.

The ten KDE versions of AIA Contract Documents are:

  • A101™-2007, Owner/Contractor Agreement - Stipulated Sum
  • A132™-2009, Owner/Contractor Agreement, CMa Edition
  • A141™-2004, Owner/Design-Builder Agreement
    • A141™-2004, Exhibit A: Terms and Conditions
    • A141™-2004, Exhibit C: Insurance and Bonds
  • A201™-2007, General Conditions of Contract for Construction
  • A232™-2009, General Conditions of Contract for Construction, CMa Edition
  • A312™-2010, Payment and Performance Bond
  • A701™-1997, Instructions to Bidders
  • B101™-2007, Owner/Architect Agreement
  • B132™-2009, Owner/Architect Agreement, CMa Edition
  • C132™-2009, Owner/Construction Manager as Adviser Agreement

The KDE versions of the AIA documents are only available through AIA Documents-on-Demand®. Comparatives and sample documents are available through the KDE Facilities Construction webpage.

State and local government agencies or organizations interested in customized AIA Contract Documents, please contact Debbie DeBernard at [email protected].

About The American Institute of Architects

For over 150 years, members of the American Institute of Architects have worked with each other and their communities to create more valuable, healthy, secure, and sustainable buildings and cityscapes. Members adhere to a code of ethics and professional conduct to ensure the highest standards in professional practice. Embracing their responsibility to serve society, AIA members engage civic and government leaders and the public in helping find needed solutions to pressing issues facing our communities, institutions, nation and world. Visit www.aia.org.

About AIA Contract Documents

The AIA Contract Documents library includes over 180 forms and agreements. These documents define the relationships and terms involved in design and construction projects. Prepared by the AIA with the consensus of owners, contractors, attorneys, architects, engineers, and other industry stakeholders, this library of documents has been revised and updated throughout its 120-year history to meet industry and legal requirements. As a result, these comprehensive agreements and forms are now widely recognized as the industry standard. Visit www.aia.org/contractdocs.

About the Kentucky Department of Education

The Kentucky Department of Education is a service agency of the Commonwealth of Kentucky. The department provides resources and guidance to Kentucky's public schools and districts as they implement the state's P-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities. The Kentucky Department of Education’s mission is to prepare all Kentucky students for next-generation learning, work and citizenship by engaging schools, districts, families and communities through excellent leadership, service and support.

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